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November 2010

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, November 15th, 2010 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Dennis Gunsolus, and Clerk-Treasurer Ellen Hanson.

Absent:  Supervisor Geoffrey Brown.

Others in Attendance:  Kurt Johnson, Paul Hanson, Keith Engen, Gerry Engen, Kelly Engen, Al Marshall, Linda Marshall, Corey Hulst,
Bill Prudhomme, Sandy M. Cooke, Vivian Hanson, Larry Sandretsky, David Bolf, Eric Norland, Marcie Sandretsky, Marcie Stromgren,
Lone Cooke, and Thomas Fitzgerald.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Approval of Agenda:  Johnson added to the agenda 1. December meeting date and 2. The October 27th SCLATO meeting.  Motion by Johnson, seconded by Gunsolus, and carried approved the agenda as amended.

Approval of Minutes:  Motion by Johnson, seconded by Gunsolus, and carried approved the October 18th, 2010 Board minutes as presented.

Normanna Volunteer Fire Department (NVFD):  Corey Hulst reported there had been three runs: 2 carbon monoxide and one mutual aid fire.

Normanna Land Use Committee Report:  There was no meeting to report on.

Building and Grounds Report:  Johnson apologized for the driveway not being plowed.  He will contact the County and remind them to plow.  He will also see what can be done about the fly problem at the town hall.

Road and Bridge Report:  Johnson authorized one last grading for King’s Court if the season allows it.

Fire Department Liaison:  Brown was absence and there was no meeting to report on.

Clerk’s Report:  Hanson reported she received and filed emails from Linda Marshall regarding the Board and Fire Department.  One was directed to Minnesota Association of Townships (MAT).  Hanson called MAT and was told the dispute needs to be handled at the local level.  The November 2nd General Election went well.  There were 355 voters out of 468 on the roster; approximately 73%.  Last month, Marcia Stromgren stated she was going to file a complaint with the Secretary of State if she was not on the election judge schedule.  For the record, Ms. Stromgren was a candidate on the ballot in the November election.  She filed her candidacy on May 28, 2010.  During the election judge training people are informed who are qualified and not qualified to serve.  Her statement of last month was unethical behavior from a candidate and an election judge.  As the Election Administrator I will be notifying the Secretary of State.  The Fire Department asked about getting a credit card for fuel purchases.  Hanson provided the Supervisors with documentation from the State Auditor on credit cards.  The documentation recommends sound business practices and policies when using credit cards.  Hanson agreed to draft policy for the Supervisors to review.

Old Business

Fire Department – Resolution #2010-04:  Johnson reported the committee went through some of the suggested language changes.  The committee talked about two concerns.  First, the discussion focused on the FEMA grants.  FEMA is not concerned with ownership and they will not take back equipment that has been awarded.  Johnson is expecting a letter of verification from FEMA.  The second discussion focused on whether or not the fire department had to be registered with the state.  Johnson stated that according to a MAT attorney the fire department does not have to register with the state, however, the relief association has to be registered.  Further, no township department has to be registered with the state.  It was also stated the fire department will need a tax identification number (TIN) in the future.  Johnson thanked all committee members for their work and time commitment.  The next step is to contact the Lakehead Association President Kurt Rogers to discontinue affiliation with the corporation and to re-affiliate with the town fire department.  Motion by Johnson to accept Resolution #2010-04 A Resolution Regarding Fire Protection and Rescue Services for the Town of Normanna.  Seconded by Gunsolus.  Motion carried.  Brown was absence and therefore did not vote on the resolution.

Fire Department Policies:  Johnson will consult with MAT about the possibility of working directly with the department head (fire chief) instead of holding a public meeting to develop policies.  Next, the discussion focused on the hiring process and appointing a fire chief.  Motion by Johnson to appoint Jeff Cooke to serve as interim fire chief until a hiring process is completed.  Seconded by Gunsolus.  Motion carried.

Transfer of Titles:  The tanker truck and rescue vehicle are titled to the Fire department.  The titles need to be transferred to the township.  Gunsolus will take care of the business of transferring the titles to the township.

Directional Town Hall and Missing Road Signs:  Gunsolus met with a St. Louis County sign shop representative, Kent Lunda.  It will cost $677 for four signs (includes the missing one from Krista’s Kourt and moving one).  Motion by Johnson to contract with the County for these signs.  Seconded by Gunsolus.  Motion carried.  Hanson will send a confirmation letter to Lunda.

New Business

Snow Plow Contract:  Johnson spoke with Kurt Rogers and asked for a 2010/2011 season snow plowing bid.  Rogers bid was $70 per 4 inches of snow for plowing the fire hall and town hall.  Motion by Johnson to accept Rogers bid.  Seconded by Gunsolus.  Motion carried.

2011 Budget:  The Board will need the budget reports for the January 17th 2011 meeting.

2011 March Annual Meeting Agenda:  Residents were encouraged to submit agenda items to the Chair for Board review.

Designation of Absentee Voting for March Election:  Motion by Johnson designated Clerk Hanson’s residence at 6083 Lakewood Road as the place where absentee balloting will take place for the Annual Town March election.  Seconded by Gunsolus.  Motion carried.  Hanson will set the time.

December Board Meeting:  Johnson explained he may not be able to attend the December 20th meeting.  Motion by Johnson to change the December 20th meeting to Tuesday, December 14th at 7:00 p.m.  Seconded by Gunsolus.  Motion carried.

SCLATO:  Johnson and Hanson attended the October 27th meeting where MAT attorney, Eric Hedke, talked about fire department issues and insurance.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the Supervisors.  The claims list is attached and the other reports are in the Clerk-Treasurer’s book.

Beginning Balance – 10/01/2010 - $82,038.28
Disbursements – October - $19,504.35
Outstanding Checks - $0.00
Total per Bank Statement – 10/31/2010 - $71,486.56
November claims 1725 – 1739 totaled $3,956.07 were presented for approval.
November payroll checks 1840 – 1843 totaled $627.98.

Motion by Johnson, seconded by Gunsolus, and carried to pay the claims as presented and accepted the October cash control statement.

Public comments:  Marcia Stromgren presented a letter to the Board from the Gnesen Township clerk on their process of selecting election judges.  She asked the Board for a response by the January meeting.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be December 14th, 2010 at 7:00 p.m.

A motion by Gunsolus, seconded by Johnson, and carried adjourned the meeting at 8:00 p.m.

Respectfully submitted,
Ellen Hanson                                        Daniel Johnson

Clerk                                                    Chair