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May 2011

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, May 16th, 2011 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Geoffrey Brown, Supervisor Dennis Gunsolus, and Deputy Clerk Paul Hanson.  Absent: Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Jeff Cooke, Eric Norland, and Thomas Fitzgerald.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Approval of Agenda:  Motion by Johnson to approve the agenda as amended, seconded by Gunsolus.  Motion carried unanimously.

Approval of Minutes:  Motion by Gunsolus to approve the April 18th, 2011 Board minutes as presented, seconded by Johnson.  Motion carried unanimously.  Motion by Johnson to approve the March 21st, 2011 Annual March Reorganization Minutes, seconded by Brown.  Motion carried unanimously.

Normanna Volunteer Fire Department (NVFD):  Cooke reported there was one accident.  There was a lengthy discussion about the status of membership, training, recruiting, and incentives.  No recommendation or decisions were made.

Normanna Land Use Committee Report:  Supervisors made the following appointments:  Brown appointed Mark Anderson and Gunsolus appointed Aaron Gelineau.

Buildings and Grounds Report: Johnson reported this weekend is the Town Hall and cemetery cleanup.  The group from Woodland Hills will show up around 9:30 a.m.  J. Cooke will fill up the water tank at the cemetery.  Johnson thanked M. Stromgren and V. Hansen for cleaning the town hall.

Road and Bridge Report:  Johnson reported there was an impassable frost boil on Troy Brett Trail.  Rodda brought in two loads of rock and gravel.  There are sink holes and boils but nothing unusual.  Hagen Road had the 3 ton limit removed but Kings Court remains.

Fire Department Liaison:  See report under Fire Department Policies.

Clerk’s Report:  Hanson requested that the June meeting be changed to Wednesday June 22nd due to a conflict.  Motion by Johnson to change the June meeting to Wednesday June 22nd, seconded by Gunsolus.  Motion carried unanimously.  Hanson asked the Board to consider charging a small fee for title assessments each time a title company requests a title search.  The Board will table action on the request.  Hanson asked if the Board would consider approving the use of the purchasing card for bills that come in during the month.  There would be some cost savings to the town by paying a few bills this way.  Johnson will check with Minnesota Association of Townships (MAT) for their approval.

Old Business

Fire Department Policies:  Johnson led a discussion on a hiring policy.  He will draft a policy and employment application for the next meeting.

Cemetery and Town Hall Cleanup:  The cleanup is set for Saturday, May 21, 2011from 9-12.

Relief Association:   Tabled to next month.

Grading Contract for 2011:  Rodda was the only bidder.  Motion by Johnson to accept the Rodda bid for the 2011 grading, seconded by Brown.  Motion carried unanimously.

Local Board of Appeal and Equalization Report:  Johnson reported on the meeting.  The Board made some changes to the land and building valuations based on the county assessor’s reevaluations.  There was a discussion with the assessor that next year the meeting will have a later start time.  Normanna will be reassessed beginning this summer.

New Business

Frost Boil Repair Troy Brett:  See report under Road and Bridge.

Official Page in Newsletter:  Tabled to next month.

Building Committee:  Tabled to next month.

Election Judges:  There is no need for action so this item can be taken off of the agenda.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the Supervisors.  The claims list is attached and the other reports are in the Clerk-Treasurer’s book.

Beginning Balance – 4/01/2011 - $94,856.20
Total Disbursements – April - $13,315.50
Outstanding Checks - $4,592.40
Total per Bank Statement – 4/30/2011 - $86,140.76
May claims 1786 – 1791 totaled $351.26 were presented for approval.
May payroll checks 1918 – 1922 totaled $791.50.

Motion by Johnson to pay the claims as presented and accepted the April cash control statement, seconded by Brown.  Motion carried unanimously.

Petitions for the Floor:  None.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be Wednesday, June 22nd, 2011 at 7:00 p.m.

A motion by Gunsolus, seconded by Johnson, and carried adjourned the meeting at 7:52 p.m.

Respectfully submitted,

Ellen Hanson                                        Daniel Johnson
Clerk                                                    Chair