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May 2009

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, May 18th, 2009 at 7:00 p.m.  The meeting was called to order by Chair Marcia Stromgren at 7:00 p.m.

Members Present:  Chair-Supervisor Marcia E. Stromgren, Supervisor Dan Johnson, Supervisor Geoffrey Brown, and Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Kurt Johnson, Alan Marshall, and Paul Hanson.

Approval of Agenda:  Motion by Johnson, seconded by Brown, and carried approved the agenda as presented.

Approval of Minutes:  Motion by Johnson, seconded by Brown, and carried approved the April 20th, 2009 board minutes.

Normanna Volunteer Fire Department (NVFD):  K. Johnson reported there to have been one fire and two medical runs.  The department has taken possession of the ambulance which was donated by Gold Cross.  K. Johnson asked that vehicle insurance be purchased and put in to effect immediately.  K. Johnson requested a new fund be set up called Large Cap Fund and to move $5000 in to it from the Fire Fund.  The supervisors approved.  The department may not be producing a calendar this year.

Normanna Ladies Auxiliary:  A. Marshall reported on the successful pancake breakfast.  The Auxiliary donated $3000 to the Fire Department.  Resolution 2009-03 was presented as the acceptance document, motion by Johnson, seconded by Brown, and carried approved the resolution.

Normanna Land Use Committee:  Johnson’s appointment to the committee was Kurt Johnson.

Cell Tower Update:  No report.

Building and Grounds Report:  Brown reported that Twin Port’s Excavating is able to provide dirt when it is needed.  Supervisors thanked Ellen and Paul Hanson for their clean-up of the town hall and grounds on May 16th.

Road and Bridge Report:  Johnson reported on the grading of Wikstad Road and King’s Court.  A bid from Scott Olson for gravel hauling was received and filed.  Road weight limits will remain in effect until June 1st or until further notice from Johnson.

Clerk’s Report:  Hanson reported that the Alice Cooke burial was May 16th.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for Approval to supervisors and they will be in the clerk-treasurer’s book.

Beginning Balance – 04/01/2009$70,692.31

Total Disbursements – April$15,980.14

Outstanding Checks$851.72

Total per Bank Statement - 04/30/2009 - $70,299.64

May claims 1507 - 1515 totaled $9,242.99 were presented for approval.

May payroll checks 1570 – 1573 totaled $521.78.

Motion by Johnson, seconded by Brown, and carried paid the claims as presented and tabled the approval of the cash control statement.  Johnson led a discussion about the cash control statement.  Although the balance was accurate, it appeared that Hanson had mistakenly transferred funds out of Road and Bridge in to General twice.  Hanson will report back next month with a corrected statement.  Hanson reported that on the same statement she had put the entire deposit of $3,729.59 in to the Road and Bridge fund.  It was for Tax Forfeited land.  The supervisors directed her to distribute it among all the funds based on the 2009 levy. The change will be reflected on the corrected statement.

Old Business

Normanna Information Signs:  Stromgren presented a letter she plans to send requesting a quote for nine signs.

Cemetery Regulations:  This item was removed from the agenda as the business was concluded at the last meeting.

Normanna Web Page:  Hanson presented a rough draft of the home page.  Direction was given about the type of information that should be posted to the site.  The township will have one email address which Hanson will monitor and redirect when necessary.

2008 Audit Update:  Stromgren stated that the auditor, James Maiser, will be at the town hall on Thursday, May 21 at 9:00 a.m. to review township documents.  Hanson was unaware of this meeting and stated that she had a conflict.  Hanson said she would ask her boss if she could leave work early to attend.  Stromgren said she would email Mr. Maiser to change the meeting time.  Stromgren asked if the board would approve a meeting rate allowance for attendance at this meeting.  It was expected to last up to four hours.  Johnson suggested that this request be tabled until next meeting.

Computer Update:  Hanson will provide price information from the University of Minnesota Duluth Computer Store at the next meeting for a new lap top computer.

New Business

Petitions from the Floor:  None.

Summer Short Course Training:  The Minnesota Association of Townships (MAT) will present their summer short courses from July 13th - 31st in various locations around Minnesota.  The nearest training location will be in Carlton on July 31st.

SLCATO (St. Louis County Association of Township Officers) Report:  Stromgren reported that she did not attend the April meeting.  The May meeting will be at the Solway Town Hall.

DAT (Duluth Area Townships) Report:  Stromgren reported that the next meeting will be May 21 at the Rice Lake Town Hall.

Newsletter Items:  Additions for the next newsletter were discussed.  Thank you to the clean-up crews, thank you to the Ladies Auxiliary and doing something special for the Fire Hall Final Payment.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be June 15, 2009 at 7:00 p.m.

A motion by Johnson, seconded by Stromgren, and carried adjourned the meeting at 9:15 p.m.

Respectfully submitted,

Ellen Hanson, Clerk                                                                                                             Marcia E. Stromgren, Chair