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March 2009

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, March 30, 2009 at 7:00 p.m.  The meeting was called to order by Chair Marcia Stromgren at 7:15 p.m.

Members Present:  Chair-Supervisor Marcia Stromgren, Supervisor Dan Johnson, Supervisor Geoffrey Brown, Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Kurt Johnson, Alan Marshall, Paul Hanson, and Will Rhodes.

Approval of Agenda:  Johnson added mowing bids, grading bids, annual road inspection, and general funds to new business.  Motion by Johnson, seconded by Brown, and carried approved the agenda as amended.

Approval of Minutes:  Motion by Johnson, seconded by Stromgren, and carried approved the February 23, 2009 Board Minutes.

Normanna Volunteer Fire Department (NVFD):  A. Marshall reported there to have been 2 fire runs.  He asked a board member to inquire with Minnesota Association of Townships regarding fire fighter insurance whether or not town runs cover persons and equipment when they are assisting out of the area.  Many departments have been assisting with the Red River flooding and are being compensated from FEMA.  D. Johnson will inquire.

Normanna Ladies Auxiliary:  A. Marshall said they are busy with the Pancake Breakfast.  They are in need of donations.  The newsletter will be sent out April 1.

Normanna Land Use Committee:  Rhodes turned over all of the Land Use Committee documents that he had in his possession.  He also gave a summary report of the committee.  The board thanked Rhodes for his work on the committee.

Building and Grounds Report:  Stromgren reported that the building seems to be in good working order.

Road and Bridge Report:  Johnson reported that there were frozen culverts at Look Out Road and Troy Brett Trail which he reported to the county.  The road limits are on.

Clerk’s Report:  Hanson reported she also had a call and called regarding a frozen culvert.  The township is over the threshold for filing taxes annually.  Beginning with 2009 taxes must be filed quarterly.  She has been busy with preparing the newsletter.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for Approval to supervisors and they will be in the clerk/treasurer’s book.

Beginning Balance – 02/01/2009 - $86,696.78

Total Disbursements – February  - $7,776.56

Outstanding Checks$7,095.48

Total per Bank Statement - 02/28/2009 - $86,026.37

March claims 1476 - 1491 totaled $10,548.63 were presented for approval.

March payroll checks 1536 – 1539 totaled $470.99.

Motion by Johnson, seconded by Stromgren, and carried accepted the treasurer’s report and paid the claims as presented.

Old Business

Normanna Web Page:  Rhodes stated that the web page site will expire in early April 2009 and that the domain will continue for another year.  Hanson agreed to research available sites and report back next month.

Outside Audit Report for 2008:  Stromgren reported that she had consulted with James Maiser, Waconia MN, regarding his audit fees.  He stated that his audit fee would be $2500.  Motion by Johnson, seconded by Brown, and carried approved contract with Maiser for the 2008 audit.

Normanna Information Signs:  Stromgren tabled until the April meeting.

Cemetery Regulations:  Johnson will draft a resolution to be presented at the April meeting.

Normanna Rental Form:  Johnson will draft a resolution to be presented at the April meeting.

Letter to the Former Clerk:  Stromgren read a letter she had drafted.  Consensus was that no letter would be sent.

New Business

Petitions from the Floor:  None.

SLCATO (St. Louis County Association of Township Officers) Report:  Stromgren read a resolution of support for the Polymet Mining Project.  Motion by Brown, seconded by Johnson, and carried gave support for the resolution.  Stromgren also reported on the meetings she attended in Cotton in February and March.

DAT (Duluth Area Townships) Report:  Stromgren reported on the meeting she attended on March 19, 2009.

Mowing Bids:  Johnson will submit a mowing bid for consideration at the April meeting.

Annual Road Inspection:  The annual road inspection will take place on April 20 at 5:30 p.m.

Grading Bids:  Johnson will have something prepared for the April meeting.

Transfer of Funds:  To cover the temporary shortfall in the general fund there will need to be a transfer from the road and bridge fund.  Motion by Johnson, seconded by Stromgren, and carried approved the transfer of $11,000 from the road and bridge fund to the general fund.

Newsletter Items:  No discussion.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be April 20, 2009 at 7:00 p.m.

Motion by Johnson, seconded by Brown, and carried to adjourn the meeting at 9:35 p.m.

Respectfully submitted,

Ellen Hanson, Clerk                                                                                                             Marcia E. Stromgren, Chair