Meeting Minutes‎ > ‎

June 2010

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, June 21st, 2010 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Geoffrey Brown, Supervisor Dennis Gunsolus, and Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Russell Johnson, Judy Johnson, Kimberly Grisim, Doug Grubb, Mike Grubb, Bob Spehar, Diane Spehar,
Charles Appleby, Kurt Johnson, Alan Marshall, Linda Marshall, Lyle Nygren, Corey Hulst, Kristy Marshall, A.J. Marshall, Bill Prudhomme,
Kendall Lindholm, Sue Lindholm, Todd Carlson, John Boutin, David Bolf, Dave Montgomery, Eric Norland, F. Anthony, R. Anthony, Russ Nieland, Peggy Nieland, Rick O’Hearn, Steven Abbott, Jim Abbott, Erik Kangas, Kerry Kolar, Sandy S. Cooke, Jeff Cooke, Paul Hanson, Jim Rolfe,
Vivian Molberg-Hanson, Lone Cooke, Sandy M. Cooke, Aaron Gulineau,
Dan Bonhiver, Leah Hulst, John Klint Jr., Chuck Lindin, Marcia Stromgren, Roger Thiry, and Don Mitchell.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Chair Johnson stated that a public comment section is being added to tonight’s agenda.  The following criteria would apply: 1. any person who wishes to address the board must first indicate this choice by printing their name on a sign in sheet.  2.  Each person will be given a time limit of two minutes in which to address the Board.  The order will follow the sign in sheet.  3.  Each person will only be given the opportunity to speak once and only once.  4.  No other person in attendance, including Supervisors, will be allowed to speak during these two minute intervals.  Supervisors will not respond to the public comments until all of those who decided to address the board have been heard.  5.  Anyone who decides to address the Board must refrain from using inappropriate comments are being made, the individual will not be allowed to continue with their address.  6.  The Town Chair has the ability to discontinue the public comments at any time.

Approval of Agenda:  Motion by Johnson, seconded by Gunsolus, and carried approved the agenda.

Approval of Minutes:  Motion by Johnson, seconded by Brown, and carried approved the May 17th, 2010 board minutes as presented.

Normanna Volunteer Fire Department (NVFD):  K. Johnson reported that there had been two medical runs and one fire run.  This was the third year in row where six members staffed the medical tent for Grandma’s Marathon.  The department did not need to purchase the turn outs for a new member.  They are able to use the turn outs left from a member that resigned.  The department currently has 17 members.  John Boutin, training officer, retired after 15 years of service.

Normanna Ladies Auxiliary:  Newsletter deadline is June 21st, 2010.

Normanna Land Use Committee Report:  The County has sent notice of a variance hearing.  Gunsolus will investigate and report back at the next meeting.

Building and Grounds Report:  Johnson thanked volunteers for cleaning the town hall and cemetery.  Motion by Johnson, seconded by Gunsolus, and carried allowed S.M. Cooke to purchase and apply fertilizer on cemetery grounds; the amount is not to exceed $70.

Road and Bridge Report:  Johnson reported that grading has been done.  The culvert issue will be covered under new business.

Clerk’s Report:  Hanson presented the election judge list for approval.  It is for the August 10th primary election.  Motion by Johnson, seconded by Gunsolus, and carried approved the list as presented.  Hanson announced the new Minnesota Association of Townships membership cards are in the supervisor’s packets.  Hanson attended Election Clerk Training on June 11th, 2010. Letters received and file were from: 1. Paul Hanson regarding the Fire Department and Board issue dated June 18th, 2010, 2. Debbie Swartz regarding the Fire Department and Board issue dated June 21st, 2010, 3.  Iris Hinchcliff regarding the Fire Department and Board issue dated June 17th, 2010 and June 18th, 2010, 4.  Robert Spehar regarding the Fire Department and Board issue dated  June 19th, 2010 and June 20th, 2010, 5.  Jim Abbott regarding the Fire Department and Board issue dated June 20th, 2010, 6.  Molly Tillotson regarding the Fire Department and Board issue dated  June 19th, 2010, 7.  Inez Wildwood regarding the Fire Department and Board issue dated June 19th, 2010, 8.  Lorraine Mitchell regarding the Fire Department and Board issue dated June 19th, 2010, 9.  Will Rhodes regarding the Fire Department and Board issue dated June 21st, 2010, 10.  Normanna Volunteer Fire Department regarding the Fire Department and Board issue dated June 10th, 2010.  The town hall does not have a locking storage cabinet.  Hanson recommended that one be purchased.  Motion by Johnson, seconded by Brown, and carried authorized the Clerk to purchase a locking metal storage cabinet up to $300.

Old Business

Public Comment:  Sandy M. Cooke asked about fire department equipment ownership.  Leah Hurst commented that the fire department issue has become very emotional for residents.  Judy Johnson expressed interest in finding out about the fire department corporate status.  Russ Johnson wants the fire department to report to the Board as is the current practice.  Robert Spehar questioned the fire department corporate status.  Marcia Stromgren expressed concern about the current operating practices of the Board and fire department.  Sue Nelson talked about the need for fire and medical protection and wants the Board to do whatever they need to keep it.  Dave Montgomery stated it’s a simple matter of doing what the township residents want.  Do they want the Board to manage the fire department or do they want the fire department to manage itself.  Inez Wildwood affirmed facts; 1. the fire department is a 501 nonprofit corporation established in 1975, 2. a non-active corporation is placed in a dormant status to change from this status it is reactivated.  Erik Kangas stated that he was concerned that the fire department issue is a power struggle between the Board and Fire Chief.  He asked the Board Chair to step down.  Kerry Kolar said the volunteer fire department members are leaving; it needs to be stopped before someone pays the price; it all starts with the Board.  Corey Hulst expressed concern about a power struggle between the Board and fire department; he urged the Board to change it now and urged the fire department to focus what can be done to move forward.  Paul Hanson recommended the Board revisit the agreement in the resolution and move forward to resolve the fire department issue tonight.  Aaron Gulineau stated that the Board members are doing their jobs; they were elected for checks and balances, let them do their jobs.

Fire Department:  Johnson thanked the fire department for completing the inventory list.  Brown reported on the fire department meetings.  The goal was to focus on the objectives and the fire department responded.  The three issues identified were control, assets, and budget concerns.  The fire department only wants control of running the department and they want to work with the Board to set up a system that is transparent.  They present the fire department budget at the annual meeting.  They have never hidden anything.  Brown asked the Supervisors “What do you want control over?”  Brown reported the fire department has never wanted ownership of equipment and they do not believe that the department owns the equipment.  Brown stated that the residents vote on the fire department budget at the annual meeting.  Brown confirmed that he is done with the review and the Board can resolve this issue tonight.  The fund raising and liability issues are why the fire department maintains the corporation.  Johnson will follow up on the insurance issues and speak with Warren Jorgenson.  Gunsolus will also follow up on the insurance issues and speak with Warren Jorgenson.  Johnson will seek advice from the town’s attorney.

The meeting was recessed at 9:04 p.m. and reconvened at 9:08 p.m.

New Business

2010 Road Construction Project:  Replace two culverts at Lady Nicole Lane with 18 inch culverts.

Summer Short Course Training:  The MAT training will take place on July 1st, 2010 at Black Bear Casino.

Newsletter:  Add a summary of the main issues from the past meeting minutes.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the supervisors.  The claims list is attached and the other reports are in the clerk-treasurer’s book.

Beginning Balance – 05/01/2010 - $69,216.29
Total Disbursements – May - $12,944.76
Outstanding Checks - $543.17
Total per Bank Statement - 05/30/2010 - $59,660.40
June claims 1664 – 1672 totaled $3,119.16 were presented for approval.
June payroll checks 1787 – 1790 totaled $627.98.

Motion by Johnson, seconded by Brown, and carried to pay the claims as presented and approved the May cash control statement with the exception of claim 1671 payable to PNC.  Hanson will contact PNC to ask them to waive the late fee.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be July 19th, 2010 at 7:00 p.m.

A motion by Gunsolus, seconded by Johnson, and carried adjourned the meeting at 9:37 p.m.

Respectfully submitted,

Ellen Hanson, Clerk                            Daniel Johnson, Chair

Comments