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January 2013

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Tuesday, January 22nd, 2013 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Dennis Gunsolus, Supervisor Kimberly Grubb, and Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Mark Anderson and Eric Norland.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Approval of Agenda:  Johnson presented the agenda.  Grubb added Newsletter under New Business.  Motion by Johnson to accept the agenda as amended, seconded by Gunsolus.  Motion carried unanimously.

Approval of Board Minutes:  The December 17th, 2012 minutes were reviewed.  Motion by Johnson to approve the December 17th, 2012 Board minutes as presented, seconded by Grubb.  Motion carried unanimously.

Normanna Fire Department (NFD): Norland reported there was one run in the last month.  There were around 25 fellow fire fighters that attended the Lakehead Association meeting at Normanna. 

Normanna Land Use Committee Report:  No report.

Buildings and Grounds Report: Propane heat for fire hall (keep fill):  The fire department did switch over to propane.  Gunsolus will set up the keep fill with Ferrell Gas.

Road and Bridge Report:  Hanson presented Kurt Rogers snow removal bid for the 2012/2013 season.  Motion by Johnson to accept the snow removal bid from Kurt Rogers for $80 per event, seconded by Gunsolus.  Motion carried unanimously.

Fire Department Liaison:  Johnson met with the department to go over the Lakehead meeting and their discipline policy.  The department approved the discipline policy.  Johnson presented the policy to the Board for their review.  He will bring it back next month in the form of a resolution for Board approval.

Clerk’s Report:  The Town will need an audit in 2014.  Hanson reported the candidate filing closed on January 15.  Daniel Johnson filed for supervisor-3 year term.  Hanson presented the list of election judges for the March 12 Annual election.  Motion by Johnson to accept the election judges for the annual town March 2013 election, seconded by Grubb.  Motion carried unanimously. Hanson presented Resolution 2013-01 Appointing the 2013 Absentee Ballot Board.  Motion by Johnson to accept Resolution 2013-01 Appointing the 2013 Absentee Ballot Board, seconded by Grubb.  Motion carried unanimously.

Old Business

Cloquet Valley Initiative Broadband (CVII):  Grubb reported there were two meetings in January.  Anderson reported on the two studies.  If possible, the studies will be put on the Normanna website.  The Board asked Grubb and Anderson to plan for a report to be given at the annual meeting.  The next CVII meeting will be in February.

Building Committee:  The committee met on January 9.  The septic system is good as is and therefore needs no updating.  The job will be considered a remodel and does not need the town’s approval according to the Minnesota Association of Townships.  Gunsolus will have the cost estimates for review at the February meeting.  He will also give a report at the annual meeting.  The committee will meet again on Wednesday, February 6.

Kings Court Township Land:  Tabled.

New Business

March Election:  The Annual town election will be held at the Town Hall on Tuesday, March 12 from 5-8 p.m.

March Annual Meeting Agenda and Reports:  The Board added to the agenda reports from the Building Committee and the Cloquet Valley Initiative Broadband (CVII).

Budgets for 2014:  The Board will review the budget reports and finalize the 2014 levy at the February meeting.

Large Capitol Fund Fire Department:  This fund was established a few years ago to cover a large fire expense in the future.  The funds had been transferred out of the Fire Department fund.  The Board had a discussion of merging the funds back into the Fire Department fund.  Motion by Johnson to transfer the $5,000 balance into the Fire Department fund and inactivate the Large Capitol Fire fund, seconded by Gunsolus.  Motion carried unanimously.

February Board Meeting:  There is a conflict with the Monday, February 18 meeting being on President’s Day.  Motion by Johnson to move the February meeting to Monday, February 25, seconded by Grubb.  Motion carried unanimously.

Newsletter:  Items to add to the next newsletter: CVII article, meeting minutes, annual meeting notices, and an article on the Normanna Historical Society.

Treasurer’s Report:  Clerk Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the Supervisors.  The claims list is attached and the other reports are in the Clerks book.

Beginning Balance – 12/01/2012 - $110,611.23
Total Disbursements – December - $5,305.27
Outstanding Checks - $0.00
Total per Bank Statement – 12/31/2012 - $140,349.89
January claims 1960-1971 totaled $3,579.58 were presented for approval.
January payroll checks 2216-2219 totaled $524.87.

Johnson reviewed claim 1968 for Rodda and asked the other Board members if they had call Rodda to sand the roads.  No one had called him.  Johnson will call Rodda to question them about the event.  Motion by Johnson to pay the claims as presented and accepted the December cash control statement except claim 1968 for Rodda, seconded by Gunsolus.  Motion carried unanimously.

Petitions from the Floor:  None.

Correspondence was reviewed.

Checks were signed.

The next meeting of the Board will be Monday, February 25th, 2013 at 7:00 p.m.

A motion by Johnson, seconded by Grubb, and carried adjourned the meeting at 8:37 p.m.

Respectfully submitted,

Ellen Hanson                                                        Daniel Johnson
Clerk                                                                    Chair