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February 2011

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Wednesday, February 16th, 2011 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Dennis Gunsolus, Supervisor Geoffrey Brown and
Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Paul Hanson, Gerry Engen, Keith Engen, Kelly Engen, Marcie Sandretsky, Vivian Hanson, Eric Norland, Bill Prudhomme, Jeff Cooke, Mike Gunsolus, Douglass Grubb, Kimberly Grubb.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Approval of Agenda:  Johnson added to the agenda under reports 1. Road & Bridge and under new business 1. Reorganization meeting and 2. Background check.  Motion by Johnson to approve the agenda as amended, seconded by Gunsolus, and carried unanimously.

Approval of Minutes:  Motion by Johnson, seconded by Brown, and carried approved the January 19th, 2011 Board minutes as presented.

Superior Hiking Trail Association: Gail Coyer gave a presentation on the Superior Hiking Trail expansion.  She requested that Normanna be a fiscal sponsor for a grant application to the DNR Regional Parks and Trails Legacy Grant Program.  Motion by Gunsolus to be the fiscal sponsor, seconded by Johnson, motion carried unanimously.  The Resolution was signed by Johnson and Hanson.

Normanna Volunteer Fire Department (NVFD):  Cooke reported there had been 2 medical runs and one water line.  They are working with Johnson on their budget. The department has one new member.

Normanna Land Use Committee Report:  There was no meeting to report on.

Buildings and Grounds Report: There was no report.

Road and Bridge Report:  Johnson announced that the annual road inspection will be April 18th at 5:00.

Fire Department Liaison:  Johnson reported they talked about the fire chief hiring and the mutual aid contract with Lakehead Association.  The next meeting will focus on the budget.

Clerk’s Report:  Hanson reported the taxes and other IRS forms have been completed.  Dennis Gunsolus filed an affidavit for candidacy prior to the deadline for the 3 year Supervisor position.

Old Business

Fire Department Policies:  Johnson presented a draft copy of the Fire Chief Hiring Policy.  Motion by Johnson to approve the Fire Chief Hiring Policy, seconded by Gunsolus, motion carried unanimously.

Mutual Aid Contract with Lakehead Association:  Johnson reported the meeting went well.  The Association agreed to contract with Normanna.

Tax Exempt Number and Forms:  Gunsolus reported on the tax exempt number and forms were turned over to Hanson.

Resolution 2011-03 Purchasing Card Policy Purchasing/Credit Card Policy:  Johnson will write a resolution to present next month.

New Business

NAPA Auto Parts Account Setup:  Johnson requested that Hanson setup a charge account with the Hermantown NAPA store for the Fire Department.

Resolution 2011-02 Selling and Purchasing of Fire Equipment:  Johnson stated that there is a need for language changes to this resolution.  He will present the changes at the next meeting.

2011 March Annual Meeting Agenda: Motion by Johnson accepted the agenda with the deletion of Land Use Committee Report, Cemetery Regulations, Normanna Web Page, and Ladies Auxiliary Report, seconded by Gunsolus.  Motion carried unanimously.

2012 Proposed Levy Amounts:  Motion by Johnson to propose the following levy amounts: General $10,000; Road &Bridge $34,438; Building $0; Cemetery $1,000; Impress $0; Fire $35,000, seconded by Gunsolus, motion carried unanimously.

Resolution 2011-04 Hiring of Fire Chief:  Action was tabled until the next meeting.

Background Check:  Hanson presented information on obtaining a background check and an informed consent form.  It was Board consensus that new employees/volunteers will be subject to a background check before they are hired.

New Fire Department Member:  Bill Prudhomme, a 20 year fire fighter, has joined Normanna Fire Department.  Motion by Johnson to accept Prudhomme as a new member pending a successful background check, seconded by Brown, motion carried unanimously.

Reports for Annual Meeting:  Prepared reports should be given to Hanson by March 6th so that she can make copies for the annual meeting.

Short Course Training:  Johnson and Gunsolus plan to attend.  Hanson will have the registration fees ready for the next meeting.

Board of Audit:  The Board of Audit meeting will reconvene after this Board meeting.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the Supervisors.  The claims list is attached and the other reports are in the Clerk-Treasurer’s book.

Beginning Balance – 1/01/2011 - $99,704.42
Total Disbursements – January - $19,760.55
Outstanding Checks - $410.56
Total per Bank Statement – 1/31/2011 - $102,141.65
February claims 1762 – 1770 totaled $7,590.09 were presented for approval.
February payroll checks 1884 – 1887 totaled $556.67.

Motion by Johnson to pay the claims as presented and accepted the January cash control statement.  Seconded by Brown.  Motion carried unanimously.

Petitions for the Floor:  None.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be Monday, March 21st, 2011 at 7:00 p.m.

A motion by Gunsolus, seconded by Johnson, and carried adjourned the meeting at 8:59 p.m.

Respectfully submitted,

Ellen Hanson                                        Dan Johnson
Clerk                                                    Chair