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December 2010

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, December 20th, 2010 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Dennis Gunsolus, Supervisor Geoffrey Brown and
Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Kurt Johnson, Paul Hanson, Linda Marshall, Vivian Hanson, Bill Prudhomme, Eric Norland, Marcie Sandretsky,
Larry Sandretsky, Thomas Fitzgerald, Jeff Cooke, Sandy M. Cooke, Clark Peterson.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Approval of Agenda:  Johnson added to the agenda under new business election judges and resolution appointing absentee ballot board for March township election.  Motion by Johnson, seconded by Gunsolus, and carried approved the agenda as amended.

Approval of Minutes:  Motion by Johnson, seconded by Gunsolus, and carried approved the November 15th, 2010 Board minutes as amended.

Normanna Volunteer Fire Department (NVFD):  Jeff Cooke reported there had been three runs: 1 medical, 1 carbon monoxide, and one mutual aid fire.

Normanna Land Use Committee Report:  There was no meeting to report on.

Building and Grounds Report:  Johnson will seek out a company for a quote regarding the fly situation in the town hall.  He thanked the Sandretsky’s for vacuuming the flies this month and the Hanson’s for previous months.

Road and Bridge Report:  Hanson confirmed she had sent Lunda an email confirmation letter via Lund requesting the additional sign work be completed.

Fire Department Liaison:  Brown reported there was no meeting to report on.

Clerk’s Report:  Hanson presented the purchasing/credit card policy draft.  She suggested that several items be added to the policy.  Next month another draft would be presented.  In the meantime, Johnson asked her to check with the bank regarding the issuance of credit cards.

Old Business

Fire Department Policies:  Johnson listed the following policies that need to be developed: hiring of Fire Chief; appointment of additional officers by Fire Chief; expenditure policy for Fire Dept.; credit card policy; hiring of new members; policy or resolution for the purchase or selling of fire equipment; Fire Department liaison duties (needs duties redefine); size and composition of department; and organization and administration of the department (fire department level).  Johnson will consult with Minnesota Association of Townships (MAT) about being able to meet with the Fire Department without violating the open meeting law when developing department policies.

Mutual Aid Contract with Lakehead Association:  The next Association meeting will be January 21st, 2011 at Gnesen.  Johnson is planning to attend.  The township will need to apply for mutual aid from the association as a township operated fire department.

Fire Vehicle Titles: No transfer of ownership was involved; the name of the owner was changed from Normanna Volunteer Fire Dept. to Normanna Township. The appropriate form was completed and signed by Dennis Gunsolus. The change provided for consistency with the other fire vehicle titles and removed any possible confusion (by the MAT insurance trust) of ownership and therefore guaranteed that MAT will continue to cover the vehicles in question.

Tax Exempt Status for Township:  Gunsolus is in the process of checking the townships ability to be tax exempt on fire items.

New Business

Posting and Publishing of March Election and Annual Meeting:  Posting and publishing of the March election and annual meeting will take place in February.

2012 Budget:  The Board will need the budget reports for the January meeting.

2011 March Annual Meeting Agenda:  Johnson would like to complete the agenda at the February meeting.

Tuttle Request:  Jason and Debra Tuttle have concerns over right-of-way property issues.  Johnson will draft a letter which will be sent to the Tuttle’s for the Board to review at the next meeting.

January, February, and March Meeting Dates:  Motion by Johnson to change the January 17th Board meeting to Wednesday the 19th, change the February 21st to Wednesday the 16th, and the March meeting will be March 21st with the reorganizational meeting to begin at 6:00 p.m., Board meeting to follow; the Board of Audit meeting to convene after the January meeting and after the February meeting if necessary. Seconded by Gunsolus.  Motion carried unanimously.

Board of Audit:  The Board of Audit will convene after the January Board meeting and will reconvene after the February Board meeting if necessary.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the Supervisors.  The claims list is attached and the other reports are in the Clerk-Treasurer’s book.

Beginning Balance – 11/01/2010 - $71,486.56
Total Disbursements – November - $4,584.05
Outstanding Checks - $1,371.85
Total per Bank Statement – 11/30/2010 - $71,159.67
December claims 1740 – 1755 totaled $7,954.60 were presented for approval
December payroll checks 1861 – 1864 totaled $544.87.

Motion by Johnson, seconded by Brown, and carried to pay the claims as presented and accepted the November cash control statement.

Election Judges:  The list of election judges will be presented at the January meeting for the March annual town election.  It was Board consensus they would not micromanage the Clerk in selecting and scheduling election judges to serve, that process will be left up to the Clerk.

Absentee Ballot Board for the March Annual Election:  A resolution will be presented to the Board in January for their approval.

Petitions for the Floor:  Linda Marshall commented it was reported in the Normanna Press there is a sufficient number of firefighters.  Her concern is that there are not enough members.  She asked the Board if they thought the town had an operational fire department and adequate number of members.  Johnson replied the department was operational and the membership needs will be addressed by the department in the future along with the new policies.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be Wednesday, January 19th, 2010 at 7:00 p.m.

A motion by Brown, seconded by Gunsolus, and carried adjourned the meeting at 7:54 p.m.

Respectfully submitted,

Ellen Hanson                                                Dan Johnson

Clerk                                                            Chair