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December 2009

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, December 21st, 2009 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Geoffrey Brown, Supervisor Dennis Gunsolus, and Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Kurt Johnson, Alan Marshall, Paul Hanson, Jim Abbott, Corey Hulst, Everett Swartz, Bill Prudhomme, Steven Abbott, Linda Marshall, and Jeff Cooke.

Approval of Agenda:  Johnson added gambling permit under new business.  Motion by Johnson, seconded by Brown, and carried approved the agenda as amended.

Approval of Minutes:  Gunsolus added under Fire Hall Access for Supervisors the following:  The lengthy discussion focused on Gunsolus’ contentions that 1. there is little precedent for a VFD controlling access to township property and that my findings indicated that no other townships in the area with exception of Lakewood have tolerated or will tolerate such a policy; 2. that the VFD is a township owned and therefore supervised entity; 3. that the township is liable for all actions of the volunteers – individual volunteers have no personal liability in their volunteer capacity and 4. that there has not “always” been such a policy in Normanna.  Johnson added under Fire Hall Access for Supervisors “There were no formal motions made.” Motion by Johnson, seconded by Brown, and carried approved the November 16th, 2009 board minutes as amended.

Normanna Volunteer Fire Department (NVFD):  A. Marshall reported that there were no calls.  The department received a $2800 grant which will cover the cost of training.

Normanna Ladies Auxiliary:  L. Marshall stated that the newsletter will be out next week.

Normanna Land Use Committee:  No report.

Building and Grounds Report:  Hanson reported that the batteries appear to be dead for the keyless entry upper door.  She will replace them.

Road and Bridge Report:  No report.

Clerk’s Report:  Hanson reported that she has not heard back from the state regarding the Election Assistance for Individuals with Disabilities (EAID) Grant. The Federal mileage rate reimbursement has been lowered to $.50 per mile.    The latest version 7 of CTAS has been loaded and is working well.  The new computer has been ordered.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the supervisors.  The claims list is attached and the other reports are in the clerk-treasurer’s book.

Beginning Balance – 11/01/2009 - $50,629.61

Total Disbursements – November - $3,072.54

Outstanding Checks - $319.87

Total per Bank Statement - 11/30/2009 - $47,881.06

December claims 1596 – 1602 totaled $3,171.40 were presented for approval.

December payroll checks 1664 – 1667 totaled $521.78.

Motion by Johnson, seconded by Brown, and carried paid the claims as presented and approved the November cash control statement.

Old Business

Fire Hall Access for Supervisors: Gunsolus proposed 1. new supervisors be required to attend a VFD conducted tour of the fire hall; 2. a security system to be installed in the fire hall.  The system to be capable of providing each supervisor and fire fighter with individual entry codes along with a monthly access report. Johnson stated that he will research with the MAT attorney.  It was agreed that the collection and processing of information be a collaborative effort between the board and the fire fighters.

Propane:  Hanson will call Ferrellgas to cut off the keep fill and their service.  Gunsolus will get an update from Superior Fuel Company.

New Business

Petitions from the Floor:  Paul Hanson recommended that the chair use discretion when to use Robert’s Rules of Order or not.

Budget Proposals:  Johnson stated that the board will discuss budget proposals at the February meeting.  Hanson will have the yearend reports ready for the next meeting.

Board Meeting Dates:  The next meetings will be January 25th (board and board of audit), February 22nd, March 9th (annual meeting & election), and March 22nd (board and reorganization meetings).  Motion by Johnson, seconded by Brown, and carried approved the meeting time to begin at 7:00 p.m.  Motion by Johnson, seconded by Brown, and carried approved the Board of Audit meeting to be held after the January 25th meeting.

Filing Dates:  The dates to file for office are December 29th, 2009 through January 12th, 2010 at 5:00 p.m.

Gambling Permit:  An application for a gambling permit is required for the Pancake Breakfast raffle.  Motion by Johnson, seconded by Gunsolus, and carried approved the application.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be January 25th, 2010 at 7:00 p.m.

A motion by Brown, seconded by Gunsolus, and carried adjourned the meeting at 8:15 p.m.

Respectfully submitted,

Ellen Hanson, Clerk                                                                                                            Daniel Johnson, Chair