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August 2010

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Tuesday, August 17th, 2010 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Dennis Gunsolus, Supervisor Geoffrey Brown, and Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Paul Hanson, Kurt Johnson, Al Marshall, Linda Marshall, Kristy Marshall, Steve Abbott, Corey Hulst, Bill Prudhomme, Kimberly Grisim, Vivian Hanson, Eric Norland, Sandy Cooke, Lone Cooke, Russ Johnson, Larry Sandretsky, and one signature unreadable.  Guests were Warren Jorgenson and Bruce Roed.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Approval of Agenda:  Motion by Johnson, seconded by Gunsolus, and carried approved the agenda.

Approval of Minutes:  Motion by Johnson, seconded by Gunsolus, and carried approved the July 26th, 2010 Board minutes as presented.

Normanna Volunteer Fire Department (NVFD):  K. Johnson reported there had been 2 medical runs.  Maintenance needs will be as follows:  1. Engine one has a leak, $350-$400 estimated repair; 2. SBA'S need testing, estimated amount is $70 each for 12; 3. air compressor, estimated amount is $590; 4. pump testing on engines 1,2, and 4 estimated amount is $795.  Johnson requested that the town drop one of two present insurance companies.

Normanna Ladies Auxiliary:  No report.

Normanna Land Use Committee Report:  No report.

Building and Grounds Report:  Gunsolus volunteered to paint the trim on the town hall.  Johnson will contact Solem for the annual furnace maintenance check up.

Road and Bridge Report:  Johnson reported everything looks good.

Fire Department Liaison:  No report.

Clerk’s Report:  Hanson reported she trained 10 election judges.  The Primary Election went well.  There were 109 people that voted in the election.

Old Business

Fire Department:  D. Johnson introduced Warren Jorgensen and Bruce Roed from the Fire/EMS/Safety Center.  Jorgensen and Roed were asked to participate in a discussion on the pros and cons of the fire department remaining a corporation or moving to a municipal department.  Jorgensen stated that the town’s operations need to change with either a corporation with a contract or a township owned and operated fire department.  They are neutral participates and in an advisory roles.  They stressed that communication is crucial to the operations of the Board and Department.  Brown stated his objective was to get a resolution passed.  The assets issues had been resolved; the Department wants to maintain the corporation and keep day to day control.  He asked, what is the benefit to the community?  Jorgensen stated that Department Heads manage the day to day operations within their budgets.  Under a contract, the governing authority (Town Board) would put together a request for proposal (RFP).  The RFP typically states expectations, such as but not limited to performance, time frames, and reporting methods.  Historically, Fire Departments that were non-profit corporations have decided not to continue the corporation due to insurance costs.  Roed said under a contract the Town Board appoints the Fire Chief and this person is responsible for the day to day operation.  The contract would be a legally binding contract for services.  A huge part of any Fire Department is long range planning for replacing equipment.  Motion by Gunsolus to draft a resolution to create a township municipal Fire Department, dated back to 1975, township owned and operated; including language for the Department to manage day to day operations.  Seconded by Johnson.  Motion carried. Brown abstained from voting.  Motion by Johnson to seek legal advice from Tim Strom on the resolution.  Seconded by Gunsolus. Motion carried unanimously.  The consensus of the Board was both insurances will continue at least through next meeting.  The Board thanked Jorgensen and Roed for attending the meeting.

The meeting recessed for five minutes at 9:20 p.m.  The meeting reconvened at 9:25 p.m.

Superior Fuel Propane Pre-Buy: Gunsolus reported Superior Fuel Company will provide propane at a rate of $1.459 for the 2010/2011 heating season.  Motion by Johnson to enter into a pre-buy contract with Superior Fuel Company for the amount of $2050.72.  Seconded by Gunsolus.  Motion carried unanimously.

Locking Storage Cabinet:  Hanson reported it had been purchased and is expected to be delivered this week.

Signs for Town Hall and Missing Road Signs:  Motion by Johnson to replace the signs, seconded by Gunsolus, and carried.  Johnson will contact the county about replacing the signs from Krista’s Kourtyard and Troy Brett Trail near Jean Duluth Road.

New Business

Public Comment:  None.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the Supervisors.  The claims list is attached and the other reports are in the Clerk-Treasurer’s book.

Beginning Balance – 07/01/2010 - $55,527.94
Total Disbursements – July - $3,042.04
Outstanding Checks - $1921.02
Total per Bank Statement – 07/31/2010 - $100,140.36
August claims 1683 – 1704 totaled $7,540.65 were presented for approval.
August payroll checks 1792 – 1795 totaled $544.87.

Motion by Gunsolus, seconded by Brown, and carried to pay the claims as presented and accepted the July cash control statement.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be September 20th, 2010 at 7:00 p.m.

A motion by Johnson, seconded by Gunsolus, and carried adjourned the meeting at 9:46 p.m.

Respectfully submitted,

Ellen Hanson, Clerk                                         Daniel Johnson, Chair