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April 2011

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, April 18th, 2011 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Geoffrey Brown, Supervisor Dennis Gunsolus, and Deputy Clerk Paul Hanson.  Absent: Clerk-Treasurer Ellen Hanson

Others in Attendance:  Norm Holappa, Kyle Holappa, Eric Norland, Kimberly Grubb, and Vivian Hanson.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Approval of Agenda:  Motion by Johnson to approve the agenda as amended, seconded by Gunsolus.  Motion carried unanimously.

Approval of Minutes:  Motion by Gunsolus to approve the March 21st, 2011 Board minutes as presented, seconded by Johnson, Motion carried unanimously.  Approval of March Reorganization Minutes:  Tabled to the next meeting.

Normanna Volunteer Fire Department (NVFD):  No report.

Normanna Land Use Committee Report:  There was no meeting to report on.

Buildings and Grounds Report: Johnson reported the Annual Spring Clean-up will be on Saturday, May 21, 2011.  There will be a volunteer sign up sheet related to liability.  Motion by Johnson to spend up to $100 for fertilizer to spread on cemetery grounds, seconded by Brown.  Motion carried unanimously.

Road and Bridge Report:  Johnson reported on the annual road inspection.

Fire Department Liaison:  Johnson is the Board liaison.  Johnson met with the firefighters on Thursday, April 14.

Clerk’s Report:  Hanson reported on the DNT and the Fire Department Policy book.

Old Business

Fire Department Policies:  Johnson talked about a hiring policy with the department.  Ideas on policy discussed.  He will work on compiling them and report to the Board.

Resolution #2011-03 Purchasing/Credit Card Policy:  Resolution presented and read by Johnson.  Motion by Gunsolus to accept Resolution #2011-03, seconded by Johnson.  Motion carried unanimously.

New Business

Annual Road Inspection:  Johnson reported that roads look as they should.  No obvious problems, except that a Troy Brett Trail wet area may need attention.  Road weight limit of 3 tons currently in effect and signs are up until further notice.

Grading Bids for 2011 Season:  Johnson reports that Rodda Grading is the only bid so far.  Motion by Johnson to have Township grading done by Rodda for the next month at $83, seconded by Gunsolus.  Motion carried unanimously.

Road Projects for 2011 Season:  Johnson reported on projects.  There may be a need for some gravel and some culverts, but probably no ditching will be needed.   Johnson will look into it and report back.

Mowing Bids for Town Hall and Cemetery:  Johnson reported that he submitted a bid:  Cemetery Mowing:  $90 each occurrence; Town Hall Mowing:  $70 each occurrence; General Labor:  $10.00 per hour.

Resolution #2011-06 Contract with Interested Party for Mowing:  Motion by Gunsolus to accept the bid by Johnson for mowing, seconded by Brown.  Motion carried with Johnson abstaining.

Board of Review on April 20, 2011, 2:00 – 3:00 PM:  Johnson reported on the upcoming Board of Review this April 20, 2011.  Johnson and Gunsolus will be present.

Fire Department Relief Association/PERA:  Johnson reported on Fire Department Pension Fund.  Johnson talked with Fire Department about this.  Present members could go either way to Association or PERA.  Department wants help to run Association funds from Township Board.  Johnson will work with them to change the name out of the Corporation.  Old by-laws may work for revised Association.  The dialogue and paperwork will continue.

Short Course Training Report:  Johnson reported on April 1, 2011 training.  One topic was on Township/Fire Department types and how funds should be handled.  Eventually this dialogue will develop resources and policies.  This discussion was related to the Normanna controversy although not mentioned directly.

Building Committee:  Johnson asked if the Township would want to form a committee?  Discussion ensued.  If there is interest, a formal motion would be in order.

Election Judges:  Tabled for later discussion.

Normanna Newsletter:  Tabled for later discussion.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the Supervisors.  The claims list is attached and the other reports are in the Clerk-Treasurer’s book.

Beginning Balance – 3/01/2011 - $97,109.38
Total Disbursements – March - $2,261.44
Outstanding Checks - $266.81
Total per Bank Statement – 3/31/2011 - $95,123.01
April claims 1781 – 1785 totaled $12,636.78 were presented for approval.
April payroll checks 1909 – 1912 totaled $556.67.

Motion by Johnson to pay the claims as presented and accepted the March cash control statement, seconded by Gunsolus.  Motion carried unanimously.

Petitions for the Floor:  None.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be Monday, May 16th, 2011 at 7:00 p.m.

A motion by Gunsolus, seconded by Brown, and carried adjourned the meeting at 7:59 p.m.

Respectfully submitted,

Ellen Hanson                                    Daniel Johnson
Clerk                                                Chair

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