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April 2010

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, April 19th, 2010 at 7:00 p.m.  The meeting was called to order by Chair Daniel Johnson at 7:00 p.m.

Members Present:  Chair-Supervisor Daniel Johnson, Supervisor Geoffrey Brown, Supervisor Dennis Gunsolus, and Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Paul Hanson, Bob Spehar, Diane Spehar, Kurt Johnson, Al Marshall, Linda Marshall, Jim Abbott, Tom Young, Eugene Cuypers, Marcia Stromgren, Judy Johnson, Russ Johnson, Keith Engen, Gerry Engen, Kelly Engen, Larry Sandretsky, Marlesse Sandretsky, Sandy Cooke,
Lone Cooke, Dan Bonhiver, Dave Cooke, Douglas J. Guill, Kimberly Grisim, Katelyn Grubb, Charles Appleby, Inez Wildwood, Molly Tillotson, Vivian Hanson, Eric Norland, and Aaron Gelineau.

Pledge of Allegiance:  The Pledge of Allegiance to the Flag of the United States of America was recited.

Chair Johnson stated that he has removed the petitions from the floor item from the agenda and will not take comments from the people in attendance.

Approval of Agenda:  Motion by Johnson, seconded by Gunsolus, and carried approved the agenda.

Approval of Minutes:  Motion by Johnson, seconded by Gunsolus, and carried approved the March 22nd, 2010 board minutes as presented.

Reorganization Minutes:  Motion by Johnson, seconded by Brown, and carried approved the March 22nd, 2010 reorganization minutes.

Normanna Volunteer Fire Department (NVFD):  K. Johnson reported that there had been one medical run and one fire run.  He reminded residents that fire restrictions are currently being enforced.  There was a request to transfer $5000 from the Fire Fund to the Large Cap Fund.  Request to be discussed later in the meeting.

Normanna Ladies Auxiliary:  L. Marshall stated the pancake breakfast will be May 1st from 7:00 a.m. to Noon at the Gnesen Community Center.

Normanna Land Use Committee:  Gunsolus reminded board members that committee members will be appointed at the May meeting.

Building and Grounds Report:  No report.  Instead, Johnson stated that he will cover this business later under other agenda items.

Road and Bridge Report:  Johnson reported on the annual road inspection.  The roads are in favorable condition.  West Look Out Road will require three yards of gravel for a collapsed culvert.  The county has begun putting up the town hall directional signs.

Clerk’s Report:  Hanson summarized the new house and senate bills that pertain to townships, elections, and clerks.  She reported that a resident had a concern that she had not received a mail copy of the newsletter.  Hanson directed her to Sandy S. Cooke or Linda Marshall as they are responsible for mailing.  The same resident had a concern about the Eagle Scout Project flower garden.  Hanson directed her to Gunsolus as he is the liaison.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for approval to the supervisors.  The claims list is attached and the other reports are in the clerk-treasurer’s book.

Beginning Balance – 03/01/2010 - $83,270.29
Total Disbursements – March - $10,314.47
Outstanding Checks - $478.82
Total per Bank Statement - 03/31/2010 - $73,441.64
April claims 1639 – 1651 totaled $14,896.03 were presented for approval.
April payroll checks 1723 – 1726 totaled $544.87.

Motion by Johnson, seconded by Brown, and carried to pay the claims as presented and approved the March cash control statement.

Old Business

Propane Contract:  Johnson recommended that payment for the new propane tank be taken out of the building fund.  Motion by Johnson, seconded by Gunsolus, and carried approved the payment be taken out of the building fund.  Hanson will meet with the Superior Fuel Company representative to complete the purchase agreement.

Fire Hall Access:  Johnson read the proposed Resolution #2010-03: Establishing the duties and responsibilities of the Normanna Township Fire Department Liaison Supervisor.  There was a discussion.  Motion by Brown, seconded by Gunsolus, and carried approved the resolution.

Insurance:  Johnson reported on the MAT (Minnesota Association of Townships) insurance coverage for the fire department.  MAT will not provide insurance for a fire department with nonprofit corporation status.  Prior to the meeting, Johnson asked the fire department to purchase separate insurance with funds from the ladies auxiliary account.  The fire department reported that it had been done.  Gunsolus stated that he had spoken with a representative from MAT.  That person told him until the fire department can show proof of corporation status they are covered.  There was a lengthy discussion.  Johnson will confirm the insurance status with MAT.  The consensus of the board was to keep both insurances in place until at least the next meeting.  There was a discussion about an inventory list of the fire department’s equipment.  Alan Marshall agreed to create an inventory list of equipment.  There was a discussion about vehicle ownership.

Transfer of Funds:  Johnson stated there was not an urgent need to transfer $5000 from the fire fund to the large cap fund. Johnson tabled the request.  Motion by Gunsolus to make an extra payment on the lease for the pumper truck, motion failed for lack of a second.

New Business

Cemetery and Town Hall Clean-up Date:  The date is set for May 22nd; at 9:00 a.m.  Meet at the town hall or the cemetery.  Volunteers are welcomed.

Cemetery and Town Hall Mowing Bids:  Johnson submitted a bid for mowing the cemetery and town hall.    Motion by Gunsolus, seconded by Brown, and carried to approve resolution #2010-02, at a rate of $90 for cemetery mowing, $60 for town hall mowing for each occurrence, and $10 per hour for general labor.  Gunsolus and Brown in favor and Johnson abstained.

Resolution #2010-01: Establishing a policy for the compensation and reimbursement to town officers:  Motion by Johnson, seconded by Brown, and carried approved the resolution. 

Grading Bids:  Johnson received a bid from Rodda Grading and Excavating, Inc. for the grading, mowing, and ditching of township roads.  Motion by Johnson, seconded by Brown, and carried accepted the Rodda bid at a rate of $82 per hour for grading and $65 for mowing township roads.  Hanson will send a signed contract to Rodda with the Normanna contact list.

Resolution #2010-05: Town Hall and Fire Hall Sign Donation:  Motion by Johnson, seconded by Brown, and carried to accept the resolution.  This donation is the Eagle Scout Project.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be May 17th, 2010 at 7:00 p.m.

 A motion by Johnson, seconded by Gunsolus, and carried adjourned the meeting at 9:13 p.m.

Respectfully submitted,
Ellen Hanson, Clerk                                                                                                            Daniel Johnson, Chair