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April 2009

Minutes of the regular Board meeting of the Town of Normanna, Minnesota, St. Louis County, held in the Normanna Town Hall, on Monday, April 20, 2009 at 7:00 p.m.  The meeting was called to order by Chair Marcia Stromgren at 7:05 p.m.

Members Present:  Chair-Supervisor Marcia Stromgren, Supervisor Dan Johnson, Supervisor Geoffrey Brown, Clerk-Treasurer Ellen Hanson.

Others in Attendance:  Kurt Johnson, Alan Marshall, and Paul Hanson.

Approval of Agenda:  Stromgren added joint conference to new business.  Motion by Johnson, seconded by Brown, and carried approved the agenda as amended.

Approval of Minutes:  Stromgren wanted inquiry changed to inquire under the fire department report and that same sentence changed to “whether or not town runs cover persons and equipment when they are assisting out of the area”.  She also wanted, changed the last sentence of the minutes to “carried to adjourn the meeting”.  Motion by Johnson, seconded by Stromgren, and carried approved the March 30, 2009 Board Minutes as amended.  Motion by Johnson, seconded by Brown, and carried approved the March 30, 2009 Reorganization Minutes.  Motion by Johnson, seconded by Brown, and carried approved the March 17, 2009 Board of Canvass Minutes.  Motion by Johnson, seconded by Brown, and carried approved the January 26 and February 23, 2009 Board of Audit Minutes.

Normanna Volunteer Fire Department (NVFD):  K. Johnson reported there to have been 2 fire runs and one training burn.  Tom Fitzgerald is a new member of the department.  They have received a donation of an ambulance from Gold Cross.

Normanna Ladies Auxiliary:  A. Marshall said they are busy with the Pancake Breakfast.

Normanna Land Use Committee:  Stromgren reported that committee appoints will be made at next month’s meeting.

Building and Grounds Report:  Brown will check on getting a load of dirt for placement around the town hall.  There was a discussion about the town hall thermostat.  The supervisors went down to the lower level to look over the situation.

Road and Bridge Report:  Johnson reported on the annual road inspection that the supervisors participated in prior to this meeting.  He stated that overall the roads are in good condition with only a few minor frost boils.  The town will need to have some minor brushing done on Wikstad and Koski Roads.  Johnson will talk to property owners on the Koski Road regarding culvert problems.  Johnson will write to The Montgomery’s, property owners, requesting that they remove the tress near the road.  Johnson will talk to The Sjoding’s, property owners, regarding their driveway and road issues.  Motion by Johnson, seconded by Brown, and carried approved the town enter in to an agreement with Rodda Grading for the 2009 construction season at $82 per hour.  Contract was signed.  Hanson will send the copies to Rodda Grading.

Clerk’s Report:  Hanson reported that the April newsletter was completed.

Treasurer’s Report:  Hanson distributed the Cash Control Statement, Net Pay Account Distribution Report, and Claims List for Approval to supervisors and they will be in the clerk/treasurer’s book.

Beginning Balance – 03/01/2009$78,930.89

Total Disbursements – March$11,019.62

Outstanding Checks$11,019.62

Total per Bank Statement - 03/31/2009 - $81,711.93

April claims 1492 - 1506 totaled $4,250.58 were presented for approval.

April payroll checks 1557 – 1560 totaled $729.56.

Motion by Johnson, seconded by Stromgren, and carried accepted the treasurer’s report and paid the claims as presented.

Old Business

Normanna Information Signs:  Stromgren gave an update on her progress.

Cemetery Regulations:  Johnson presented resolution #2009-01 Normanna Township Cemetery Regulations.  Motion by Johnson, seconded by Brown, and carried approved the resolution.

Normanna Web Page:  Hanson reported that she had acquired the domain Normanna.org.  She recommended that the board approve up to $100 for the start up cost of a new web page on Goggle.  Motion by Johnson, seconded by Brown, and carried approved up to $100 for the start up of a new web page.

Outside Audit Report for 2008:  Hanson reported that she had sent the information requested by James Maiser, auditor.  Johnson reported that the threshold for 2009 was raised to $180,000 and there would not be a need for a 2009 audit.

Reorganization Meeting Additions:  Designation of Snow Plowing Contractor; Motion by Johnson, seconded by Brown, and carried that designated St. Louis County as contractor for the 2009/2010 season.  Designation of Fire Department Liaison; Motion by Johnson, seconded by Brown, and carried appointed Stromgren as liaison.  Appointment of Deputy Clerk-Treasurer; Hanson appointed Tammy Courrege, motion by Johnson, seconded by Brown, and carried approved the appointment.  Minutes to the Board; Motion by Stromgren, seconded by Brown for the clerk to send a draft copy of minutes to supervisors one week after the meeting.  There was discussion.  Amendment to the motion by Brown for the clerk to send a draft copy of minutes to supervisors one week prior to the next meeting, seconded by Johnson, and carried.

New Business

Petitions from the Floor:  None.

Mowing Proposal:  Johnson presented resolution #2009-02 Resolution Authorizing Contract with Interested Party under Minnesota Statute 471.88, subd.5 which contracts the town with Dan Johnson for mowing the town hall property and town cemetery and brushing the township road ditches for 2009.  Motion by Brown, seconded by Stromgren, and carried approved the resolution.  Johnson abstained from voting.

SLCATO (St. Louis County Association of Township Officers) Report:  Stromgren reported that at the April 23rd meeting they will be electing officers.

DAT (Duluth Area Townships) Report:  No report.

Newsletter Items:  Additions for the next newsletter were discussed.  They were the web page changes and the St. Louis County Fair.

Joint Legislative Conference:  Stromgren requested to attend the one day conference on April 29, 2009.  There was consensus that she attend.

Correspondence was reviewed.  Checks were signed.

The next meeting of the Board will be May 18, 2009 at 7:00 p.m.

Motion by Johnson, seconded by Brown, and carried to adjourn the meeting at 9:00 p.m.

Respectfully submitted,

  Ellen Hanson, Clerk                                                                                                             Marcia E. Stromgren, Chair

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